vii. Sample Program Budget
A budget is the estimated costs you will need to run your program. It is important to make a budget so that you can plan out what is feasible for your program. You will need to send a budget to your funders, the following format is very helpful because it will show who is contributing to what expense – they like to know exactly what they are paying for!
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GIRLS CLUB REPORT |
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This column is for a title. |
This column is for clarifying what is meant by each of the titles. |
This column represents what we think is the essential to the program. |
This column represents what we need to support the program. |
This column represents support we have been offered by others in volunteer hours, monetary donations, or in-kind services. |
This column reflects the actual or real cost. |
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EXPENSES |
Description |
Program Cost |
Support Cost |
In-kind, Volunteer, and Donations |
Actual |
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Personnel |
We try our hardest to pay people a living wage for their work. Sometimes services can be donated or offered as “in-kind” if you are trying to work with less. |
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Project Manager |
1 day/wk * $200/day |
$10,400.00 |
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$10,400.00 |
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Youth Facilitators |
2 facilitators * 20hrs/wk X 40wks X $16/hr |
$25,600.00 |
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$25,600.00 |
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Volunteers |
Although we do not pay our volunteers, it is important to factor in what we would have paid them in order to show our funders the efforts we have made to cut costs. |
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Volunteers |
6 ppl @ 4hrs X 12 sessions X $25/hr |
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$7,200.00 |
$7,200.00 |
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Transportation |
The cost to participants and volunteers for getting to and from the site. |
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Bus Tickets and Taxis |
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$150.00 |
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$150.00 |
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Material and Supplies |
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Office Supplies |
Paper, pens, markers |
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$200.00 |
$200.00 |
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Materials and Supplies |
Art supplies, markers, paper, glue, scissors, tape, stickers, paint, canvas, magazines, material |
$1,500.00 |
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$1,500.00 |
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Food for Participants |
$25 X 20 sessions |
$500.00 |
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$500.00 |
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Equipment |
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Equipment |
Computer, audio, video, photography |
$500.00 |
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$500.00 |
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Communications |
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Promotions |
Pamphlets, posters, web |
$1,000.00 |
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$1,000.00 |
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Printing |
Photocopies and reports |
$500.00 |
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$500.00 |
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Rent/utilities |
Although often these are donated, however the figures represent what it would have cost. |
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Portion of Overhead Costs |
Rent, phone, fax, photocopy |
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$4,800.00 |
$4,800.00 |
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Space for Workshop Series |
Space |
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$5,200.00 |
$5,200.00 |
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Evaluation |
The cost of hiring someone to evaluate our program when it is completed. |
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External Consultant Fees |
3 days @ $500/day |
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$1,500.00 |
$1,500.00 |
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TOTAL |
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$40,000.00 |
$19,050.00 |
$18,900.00 |
$40,150.00 |
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